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Vendors and Tech Contactsstarted April 2007 |
victor gave me business office key and will leave his whole keychain in his desk drawer ... we labeled these with letters b = business office ... e = elevator ... m = maggies keybox s = storage on 141st ... storage room #1 on West 141st which school has owned for more than 1 year (joel has other one and joel has ONLY key for storage room #2 on West 141st which is where the computers are fa = 61 and 57 fire alarm key ... joel has fire alarm key for 70 ... v = victor keybox black and blue has newer keys ... last 2-3 years VC office ... click here for Victor overview of what's in each file cabinet 1) safety box requires key + code .. combination lock in business office ... combination is traditiona triple spin with notes on label above it using one year after my back injury + year before sarah was conceived + paul pierce dyslectic 2) Victor PC requires key which was purchased when Bruno was here ... Bruno had master that opened Victor's + Michael's 3) Kathleen knows about cash box on floor under lonnie's desk ... key is on box 4) Password for victor's pc is same as all other PCs that Bruno managed 5) Copier in Dev Office ... victor will reset it to be 1111 ... code previously was 4663 ... to do this, victor goes to each of 3 machines and logs in as administrator with password of 4663 which he is now changing to 1111 6) xerox web site is www.xerox.com ... service 800-822-2979 login as vcatano AT cstorefront.org ... password is same as usual one Victor used ... 11 bytes ... 5 letters and 6 digits 7) sometimes by mistake we left back door to backyard to 61 open via allyn key 8) in building 70 ... Maggie has key to multiple curtains ... the right gate key opens not just common room but also Maggie's curtain, Kathy's curtain grade 1 which has two gates, one of which might be manual ... music room is manual gate 9) the one key to school owned vehicle being repaired is now NOT labelled on purpose due to accident last week 10) the arrow elevator key is in VC keybox and also on Victor's key ring ... Joel has copy ... Krystal had a copy when she hurt herself .. Candace had one 11) Joel has emergency keybox in subbasement of 70 12 Maggie has keybox ... Victor has key on his key ring to Maggie's keybox ... Joel, Kathy and Maggie all have keys to Maggie's keybox 13) Joel has only key for new storage room ... he has 2 keys for the 2 storage rooms ... VIctor has 1 key for old storage room 14) kathleen has contact info for the the 2 storage rooms
CHILD NUTRITION PROGRAM-
-July claims must be filed before the 9/27/08 or the monies will be lost. I tried to file the claims but the system would not let me do so until 2008-2009 lunch forms were received from families and tallied. I left a message for Sandy Sheedy (she is one of the top admins at NYSED) to advise her that July claims are not part of of the 08-09 school year, even though they fall in the timeframe when the new program year starts. I asked her for permission to use the Provision 2 numbers for 07-08. She was out of office on Thurs. & Fri. I will check my voicemail during the week to see if she responds. She can be reached at 518-473-1525. The claim info is on a sheet of paper on my desk with a warning note; it's by itself. The website to submit claims is: http://portal.nysed.gov/portal/page/pref/CNKC
the user name is (MUST USE CAP LETTERS FOR USER AND PASSWORD): VCATANO
Password: is the same 11 byte password (5 characters + 6 digits) that I use for most order related things.
-I renewed our privileges for 08-09. When the new business manager comes aboard, he/she should call the number above to request that I be terminated and they be added; they might be able to do this by logging in to the system too.
-Lunch forms must be collected from parents and all students must be categorized by income levels which will then be used to determine how many lunches/breakfasts/snacks will be either free, reduced or paid.
-Upcoming:
1. An income allocation report must be submitted by 11/1/08. This report is just an expense and revenue report specific to the CN program for 07-08; It should be familiar to Kathleen and can be submitted at the website above.
2. All income forms must be tallied and the results submitted to CN by 10/1/08.
3. CSF will be reviewed by CN this year in December. They advised us of this when I called on Thursday. They will review one month of attendance: November 2007. They will also observe how we keep track of breakfast, lunch and snack. It is very important that when they arrive that it is clear to them that we tally lunches per the guidelines of the program. Karlton and Jerome went to the class last week and should know exactly how to do this.
-All past claims, correspondence exist in a plastic, beige holed folder that exists above the personnel cabinet in the BO. I kept good records, there should be no issues to this respect.
LUNCH
-Karlton has made a menu for the entire year; he should forward this to Steve so that Steve can post it on the website.
-Part of the seminar that Karlton and Jerome went to on Tuesday was also for the treatment of hazardous foods. A log needs to be kept of food temperatures as they are prepared. There will be visits throughout the year to make sure that we are doing this properly.
-Karlton worked really hard a on being able to track food expenses. We are set up to NOT go over budget, barring any major price increases.
FILES/PASSWORDS -I sat with Steve and gave him information about how my files are set up on the share drive and in my cabinet; Kathleen also might have a good idea about how I filed things.
-STEVE: I DID NOT MAKE IT OVER TO THE COPIERS TO CHANGE THE ADMIN CODE, sorry :( I can walk you through doing this. It is really easy.
MINIVAN -I had converations with Austin and Travellers to discuss the minivan incident. As adjuster visited with Joel last week. We have been given and estimate, which is on Katheen's desk, and can proceed to have the car repaired. It can be sent to Travellers direct location or we can choose a shop and ask for a check to be issued to the school.
ORDERING -There are folders next to the scanner that sits on my desk with all NYSTL orders, NYSTL orders made with credit cards and POs, consumable orders and Staples orders. The notes are very detailed and you should be able to determine which orders have arrived and what their last status is. -There are bins on the wall behind my desk that contain POs and packing slips for items not ordered as a part of the summer ordering. I left everything in PO# order.
BILLING -I matched/prepared all bills that can be paid and left them on Kathleen's desk. There is a folder in the bins behind my desk that has bills/invoices that are also ready to be paid; they are there because they are not a high priority and can be visited by Kathleen when she frees herself up. FYI, I tallied the credit card bill and left it on Kathleen's desk. In the metal binder that sits on my dsk, the first file there is a credit card file. -As requested by the auditors, there are envelopes with receipts for any credit card use. as the bills come in I usually pull them and submit them to Kathleen for payment.
PETTY CASH -Petty cash was processed and left on Kathleen's desk. There are some notes left for receipts that need to be tracked down from Kathy, Quyahni and Joel. -There is a yellow envelope in the left part of my desk (perpendicular to the wall). These are the fish fry and bake sale tallies. I tallied the money, but I am missing the expense receipts from Val and Edrina.
BUSES -The bus companies that I use are... 1. Citywide Transit (contact Manan) for trip that happen between 9AM and 2PM and after 4pm and weekends. They are the cheapest but have the restrictions because they will only serve us when they are not serving the public schools. 2. North Star Transit (contact Lana) for trips that happen outside the hours in #1, when Citywide has no availability or when you need the most reliable service (i.e. can't be late, etc.) North Star is more reliable and will do most chartered jobs, however, they are a little more expensive. 3. Best Trails Travel (www.besttrailstravel.com / 212-206-6974) for special trips (i.e. apple picking trip, Camp Hazen, Old Lyme Church, etc.). Please remember that when doing overnight trips that a room needs to be booked for the bus driver or they will not take the contract. 4. A new bus company is interested in us... It is called Mickey Transportation. I have never used them, but their info is in the "Buses Ordered" folder in the metal bin on top of my desk.
VENDORS -I have all of the vendors that I use in black card holder next to my rolodex; everything else is listed in my rolodex (including bus companies). -There is an emergency vendor list on my bulletin board (plumbers, electricians, etc). Joel has most of these contacts in his phone.
PERSONNEL FILES -While I was cleaning above file cabinet, I found stray personnel files for terminated employees. These must have been there since before I arrived. I banded them together and left them on Kathleen's desk to merge with the other terminated files. I can't believe that this was the first time that I was ever able to clean up there :) -We never found Keren Murumba's file. -Joel, Karlton and Jerome were supposed to be fingerprinted this summer; this has not happened yet. All that they need to do is: 1. bring a school letter stating that they are employed by CSF. 2. A check (if BOE at 65 Court Street in Bklyn) or money order if at DOMHH at Lafayette street (info posted on the wall above my phone). 3. They must bring ID. 4. If you contact BOE they will come to the school and do everyone who needs fingerprinting. Contact Wanda Morales (718-935-2667); her card should be in my rolodex. THEY ARE TOUGH TO REACH. Someone might need to go to 65 Court Street to make this appointment in person.INVENTORY -This did not go as hoped. There are rooms that were tagged. All correspondence for this day was left in a box next to Dorian's desk. It should be easy to follow their progress.
KEYS/PROPERTY/EXIT INTERVIEW -I left all credit cards for Kathleen in an envelope on her desk. -I returned keys to Joel. -I know the drill about post Storefront benefits; Kathleen can mail any termination documents that I need fill out to my home and will return them promptly. -My large key ring was labelled by Steve and sits on my desk. -I will return my laptop by October 1. -There are a bunch of keys on my desk; these are keys returned by employees or keys that Luis gave to me that I never figured out what they were for. Joel might be able to figure them out, he is very good at this.
click here for their "controlling" web page
click here to download the free Ultra VNC client that Chris uses
Or click here for the DOC version
