|
|
Tech Info compiled by Bruno for Stevestarted April 2007 |
the deadline for filing the reimbursement form for the 2006 phone expenses is 10/29. It should be filed by tomorrow in case you need to change anything. I can help you if you need it but you would need the total expenses by vendor for 7/1/2006-6/30/2007 from your accounting person. A PIN for filing it online helps a lot if it is in your erate folder. The attached file lists the amounts and the erate vendors for whom you were approved. You are entitled to receive 90% of the amount you paid during the year. To seek reimbursements, you need the exact amount the school actually paid during 7/1/2006-6/30/2007 for each vendor. I can help you with filing the forms once you have these figures. Also, do you pay the full amount to PAETEC for internet access or do you pay 10%? If you pay the full amount, you need to file a form to get reimbursed from erate and I would need your account info and their contact info to get their signature on the form tomorrow. The deadline is firm so this MUST be done 10/26/07 Friday
September 12, 2007 at 9:19 AM Jinn wrote: Hi Steve, In general, the network maintenance includes remote maintenance, phone support, a monthly scheduled visit and an emergency site visit as necessary. All network infrastructure items (servers, switches, cabling) are typically erate eligible for maintenance, no workstations or printers are. Your wireless bridge is also covered, but not through Troinet. remaining questions --> am I entitled to one emergency visit per month or per year or is this on an "as needed basis" --> what is the total that we pay you per year for this support relationship --> who handles the wireless bridge?My next correspondence with Jiin was on 10/10/07
Hi Steve, I have asked Wayne to look through his records for 2005 installtions and I will send that info as soon as I have it. Here are my records of money paid to me by date: 9/2006 - $1,758 from school for 10% of fy 2006 maintenance 3/2007 - $15,723 from usac for 90% of fy 2005 maintenance 7/2007 - $15,822 from usac for 90% of fy 2006 maintenance 8/2007 - $1,500 from school for 10% of 2007 maintenance [I have no record of an invoice or payment for your portion for fy2005 so I will send that to you] I first spoke with Bruno early 2005 and began working at CSF about May 2005. According to the usac database, the fy2004 was approved in 3/2005. I think that the school was already approved for fy 2004 with a different vendor and Bruno filed a SPIN change request. I believe that the deadline for completing the internal connections was 9/2006. The applications for fy 2005 and fy 2006 were approved early 2007. For 2005, CSF was approved for internal connections and internet access as well as maintenance, but we only billed for maintenance as Bruno wanted to hold off on the internal connections and we did not provide your internet access. Reviewing the records, I realized that the maintenance money was changed [by usac] from 15000 to 13920 for 2007. Do you have any records for why this was modified? I just submitted an invoice to the usac for these approved funds.
I am writing to follow up on the site visit to The Children's Storefront on May 23, 2006 with Matt from BearingPoint. The purpose of the Expanded Outreach Initiative is to assess USAC's outreach and education efforts, observe best practices in the field, and ensure that program funds are being used in compliance with regulatory requirements. During the site visit we reviewed documentation relating to Fund Year 2004, 471# 434555, FRN 1211249. Please respond to the following: To be eligible for support, services must be received during a specific period of time related to the particular funding year for which discounts are requested. [ http://www.universalservice.org/sl/applicants/step11/serv ice-deadlines-extension-requests.aspx ]Service Delivery Deadlines All applicants and service providers are required to retain receipt and delivery records relating to the technology plans, pre-bidding, bidding, c ontracts, application process, invoices, provision of services, and other matters relating to the administration of the Universal Service Fund for a period of at least five (5) years from last date of service. The suggested list of documents to be retained can be found in Paragraphs 45-50 in the F CC's 5th Report and Order ([ http://hraunfoss.fcc.gov/edocs_public/attachm atch/FCC-04-190A1.pdf ]FCC 04-190). 1. During the site visit Mr. Navasky explained to Matt from BearingPoint that the equipment related to FRN 1211249 had not been installed and was planned to be installed July 2006. a. Please confirm that the equipment purchased under FRN 1211249 was in stalled by July 2006. b.Please provide the date the equipment purchased under FRN 1211249 was installed. c. Please provide the date the equipment purchased under FRN 1211249 was functional. 2. Please provide a copy of an Asset Register or Inventory List of all Universal Service funded equipment. It is important that we receive all of the information requested within 15 calendar days so we can complete our review. Failure to do so may result in a reduction, or recovery of funding. If you need additional time to prepare your response, please let me know as soon as possible. You may find the following link helpful for further information regarding the Application Process and the Schools and Libraries Universal Service Fund. http://www.universalservice.org/sl/about/outreach-training.aspx Please feel free to contact me if you have any questions. Sincerely, Dan Friend Universal Service Administrative Company Assistant Program Manager of External Relations 2000 L St N.W., Suite 200 Washington, D.C. 20036 Voice: 202-423-2617 Fax: 202-776-0080 Email: dfriend AT usac.org
Hi Steve, I have asked Wayne to look through his records for 2005 installtions and I will send that info as soon as I have it. Here are my records of money paid to me by date: 9/2006 - $1758 from school for 10% of fy 2006 maintenance 3/2007 - $15723 from usac for 90% of fy 2005 maintenance 7/2007 - $15822 from usac for 90% of fy 2006 maintenance 8/2007 - $1500 from school for 10% of 2007 maintenance [I have no record of an invoice or payment for your portion for fy2005 so I will send that to you]
on October 13, 2007 at 1:36 AM wrote: Bruno/Steve, I am attaching a copy of the contract details for fy 2004. Since we were unable to complete the cable migration work during the eligible delivery dates, despite the extensions, I will return the unused funds to the erate program and refund your portion of the money as indicated. Please let me know if my records are missing any information and if these arrangements I propose meet your approval. Thank you. Jiin
Here is the request from Dan Friend 10/5/07 which is due by Fri 10/19/07 I am writing to follow up on the site visit to The Children's Storefront on May 23, 2006 with Matt from BearingPoint. The purpose of the Expanded Outreach Initiative is to assess USAC's outreach and education efforts, observe best practices in the field, and ensure that program funds are being used in compliance with regulatory requirements. During the site visit we reviewed documentation relating to Fund Year 2004, 471# 434555, FRN 1211249. Please respond to the following: To be eligible for support, services must be received during a specific period of time related to the particular funding year for which discounts are requested. [ http://www.universalservice.org/sl/applicants/step11/serv ice-deadlines-extension-requests.aspx ]Service Delivery Deadlines All applicants and service providers are required to retain receipt and delivery records relating to the technology plans, pre-bidding, bidding, c ontracts, application process, invoices, provision of services, and other matters relating to the administration of the Universal Service Fund for a period of at least five (5) years from last date of service. The suggested list of documents to be retained can be found in Paragraphs 45-50 in the F CC's 5th Report and Order ([ http://hraunfoss.fcc.gov/edocs_public/attachm atch/FCC-04-190A1.pdf ]FCC 04-190). 1. During the site visit Mr. Navasky explained to Matt from BearingPoint that the equipment related to FRN 1211249 had not been installed and was planned to be installed July 2006. a. Please confirm that the equipment purchased under FRN 1211249 was in stalled by July 2006. The server was installed 9/2007 but the installation of other equipment were postponed due to space contraints in the existing wiring closets. A new location was identified for installation of the equipment racks but it was not available until summer of 2007. Please see the attached sheet for utilization of the funding as of 9/2006. SB note - nothing was attached b.Please provide the date the equipment purchased under FRN 1211249 was installed. September 2006 c. Please provide the date the equipment purchased under FRN 1211249 was f unctional. September 2006 2. Please provide a copy of an Asset Register or Inventory List of all Universal Service funded equipment. Dell Poweredge Server, service code HKQC42; Soniwall TZ170, serial #0006B108C478 Steve - this is the only info I have as this is what I bought for your school. You would need to include all the servers, switches, hubs, and any other network components purchased by the previous vendor with erate funds. It is important that we receive all of the information requested within 15 calendar days so we can complete our review. Failure to do so may result in a reduction, or recovery of funding. If you need additional time to pre pare your response, please let me know as soon as possible. You may find the following link helpful for further information regarding the Application Process and the Schools and Libraries Universal Service Fu nd. http://www.universalservice.org/sl/about/outreach-training.aspx Please feel free to contact me if you have any questions. Sincerely, Dan Friend Universal Service Administrative Company Assistant Program Manager of External Relations 2000 L St N.W., Suite 200 Washington, D.C. 20036 Voice: 202-423-2617 Fax: 202-776-0080 Email: dfriend AT usac.org
